Tag Archives: business continuation

Scanning Services for Essential Information Access

Scanning Services for Essential Information Access Blog

Scan Plans for Emergency Situations

Improve access to documents for remote teams while maintaining compliance

Digitizing may not have been considered a priority before COVID-19. But paper based systems are still in place and are now causing a challenge for companies trying to meet their work from home requirements.

Scan Plans can help companies who are not ready or do not have the budget to digitize entire collections of documents.  We can help identify what is most relevant and vital to business continuity by simplifying the process. It doesn’t have to be an “all or nothing” initiative.

Bradford Systems has smart and affordable scan plans that can be customized according to your budget and your company’s unique needs. We have a team of records management professionals that can guide you through budget friendly options and meet your current needs while still providing options for future enhancements.

Benefits of Scan Plans

  • Our team will safely pack, track, and transport your documents to our secure facility that aligns with the CDC precautions.
  • Scan plans are customizable and provide you with the tools you need at a cost you can afford.
  • Free secure storage for your hard copy documents during the duration of your scan plan.
  • 12-24 month plans available. Longer durations available for large collections.

Use our scanning services only for as long as you need to. Once all your documents have been scanned, you have the option to safely dispose of your papers instead of keeping them in an off-site storage facility. No more paying for mountain-high storage fees every month!

Sample Scan Plan

  • Intake & inventory of 500 boxes (we can also provide packing labor and materials if needed)
  • Identification of key records that are relevant now.
  • Monthly or quarterly scanning based on your budget amount
  • On demand scans with no service fees during your scan plan

Set up a scan plan or ask us about our business continuity services.


An Update on COVID-19 and Business Continuation

COVID 19 and Business Continuation

In light of the current Coronavirus (COVID-19) outbreak, we wanted to take some time to reassure you, our clients, and our staff, that we are closely monitoring this global pandemic and are taking the necessary means to deter and completely stop the spread of this threat.

To ensure that we continue providing for our customer’s needs in the most safe and sanitary manner, we are taking every precaution to avoid the risk of contamination at every one of our office branches. Below are some of the ways we are doing this:

  • We have moved our employees to work from home, if possible, for the time being. This allows our business to keep running as always while avoiding unnecessary physical travel and contact.
  • Employees that cannot work from home are placed in a carefully controlled environment at our office away from contact with others.
  • We have moved all of our scheduled internal and external meetings to virtual meetings, using programs like Zoom and Hangouts to coordinate and continue business.
  • We are closely following the World Health Organization (WHO) guidelines on how to prevent and protect against the spread of COVID-19. If you’d like to learn more visit their page here: https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public
  • Our teams in the field installing and maintaining projects are taking extreme precautions, maintaining high sanitation and cleanliness.

As a storage equipment and digital transformation service provider to many small and large businesses across the country, we want our clients to know that we are taking this situation and the health of our staff seriously.

As the situation evolves, we will keep improving our best business practices in accordance with WHO guidelines and will continue to support our customers through this unprecedented time.

The team at Bradford Systems