5 Key Factors that Affect the Cost of Document Scanning Projects
Document scanning is a critical process for many businesses and organizations, as it allows them to digitize and store important paper documents electronically. However, before embarking on a document scanning project, it’s important to understand the various factors that can impact the cost. In this article, we’ll discover the top five factors that can affect the cost of document scanning projects, and how you can use this information to budget and plan your project effectively.
Volume of documents to be scanned
The volume of documents to be scanned is one of the most obvious factors that can impact the cost of a document scanning project. The more documents you need to scan, the more expensive the project will be. However, it’s important to note that larger projects may also qualify for volume discounts, so be sure to ask about this when getting quotes from different document scanning companies.
Complexity of the documents
Another important factor that can impact the cost of a document scanning project is the complexity of the documents. For example, if you have a large number of documents that are in poor condition or have been stored in a humid environment, they may be more difficult to scan and will likely cost more to handle. If your documents contain a lot of images, tables, or other complex formatting, this can also add to the cost.
Desired output format and resolution
The desired output format and resolution of your scanned documents can also impact the cost of a document scanning project. Like if you want your documents to be scanned in a high-resolution format such as TIFF or PDF/A, this will likely cost more than if you were to opt for a lower resolution format such as JPEG. The cost also may rise if you need your documents to be scanned in a more specific format, such as searchable PDF.
Additional services such as indexing, data entry, or OCR (optical character recognition) can also impact the cost of a document scanning project. For example, if you need your documents to be indexed, this will require additional labor and will likely add to the cost. Similarly, if you need your documents to be converted to a specific format, such as Excel or Word, this may also add to the cost.
Finally, the turnaround time for your document scanning project can also impact the cost. If you need your documents to be scanned quickly, you may be charged a rush fee. Additionally, if you need your documents to be scanned on weekends or holidays, this will also likely add to the cost.
All in all, document scanning projects can range from very little to very expensive depending on the scope needed, but by understanding the factors that can impact the cost, you can better budget and plan your project. Be sure to consider the volume of documents to be scanned, the complexity of the documents, and the desired output when getting quotes from document scanning companies. You can also look for companies that offer volume discounts and have a wide range of services to fit your needs, and budget. By keeping these factors in mind, you can be sure to get the best value for your money when it comes to document scanning.
Contact Us for Document Scanning Services
Now that you’ve got your cost questions ready, speak with the best information management partner in the U.S., Bradford Digital, and learn how we can help alleviate your document scanning needs, contact us here or call us at 1-800-696-3453