Data Digitization Services
Bring Your Business To The Cloud With Secure Document Imaging, Information Management, Compliance, Digital Transformations, And File Preservation.
Data Digitization solutions that will change the way your business manages information
🔓 Unlock the information that’s trapped inside your paper records. Bradford Systems has helped clients across every industry transform their information management from paper to digital.
Digital transformations for businesses begin with document imaging and scanning, but that’s just the tip of the iceberg. Beyond securely digitizing records, we can help you create an information governance strategy that best meets your organization’s compliance requirements. It’s time to move to the cloud! ☁️
- Reduced Physical Storage: Eliminate the need for costly office space, filing cabinets, and environmental controls for physical records.
- Automated Workflows: Streamline processes by integrating digitized documents into automated workflows, improving operational efficiency.
- Simultaneous Access: Allow multiple users to access the same document simultaneously, breaking down location and time barriers.
- Lower Operational Costs: Save money on printing, shipping, and time spent manually managing and searching for documents.
- Secure Access Controls: Implement user permissions and encryption to control who can access sensitive digital data, preventing leaks.
- Data Protection: Create secure, multi-location backups of digital documents, ensuring business continuity and data preservation.
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From police records to medical records and everything in between, we’ve scanned it before.
We bring decades of experience helping design and maintain information management solutions for clients across industries. Digitize your information while strengthening your regulatory compliance. We have experience digitizing documents for clients in various regulatory environments. Every industry faces unique recordkeeping requirements, retention schedules, and privacy regulations.
Digital Solutions
- DOCUMENT SCANNING
- FILE MANAGEMENT SOLUTIONS
- BUSINESS PROCESS OUTSOURCING
- REGULATORY COMPLIANCE
Our experienced project managers work closely with your organization to establish scanning standards, metadata structures, indexing conventions, and quality assurance procedures that support long-term compliance. From HIPAA and FERPA to financial record retention requirements and public records regulations, we help ensure your digital records remain organized, accessible, and audit-ready throughout their lifecycle.
Our Full-Service Document Scanning Process
📑 Our digitization experts evaluate your existing records program and recommend scalable solutions that fit your organization’s current needs while supporting future growth. Whether you’re consolidating multiple offices, preparing for a relocation, or transitioning to a hybrid workforce, our services are designed to minimize disruption while improving long-term information accessibility and security.
We develop customized systems that align with existing operational processes, software platforms, and compliance requirements. Whether digitizing active business records, historical archives, engineering drawings, HR files, or customer documentation, our team helps improve information retrieval, collaboration, and day-to-day operations.
Frequently Asked Digitization Questions
What you need to know about our digitization services
What locations do you provide your services in?
Our Information Management Services are carried out at our Illinois HQ, but we’ve partnered with businesses all across the United States. Wherever you’re located, we’ll come to you! That’s right, our team will travel to your facility to securely transport your files. Let us help guide your company through every stage of digital transformation, from ideation to execution and beyond.
Do you subcontract your work with other vendors?
We subcontract other vendors for items we cannot process on an as-needed basis for special projects, such as film digitization and other media conversions. At Bradford Systems, what makes our team so capable in any regulatory environment or document type is our experience and commitment to excellence. Our team travels to you, whether for on-site scanning or off-site pickup of your records. We’ll handle the entire process from start to finish!
We have security requirements. Do you background checks on your employees?
Absolutely. As part of working with sensitive information, trust is a necessary component to a successful partnership. We vet our team, so you have nothing to fear. We only subcontract other vendors for items we cannot process, such as film digitization and other media conversions. We thoroughly vet our subcontractors as well.
Will I have access to my files during the conversion process?
Yes. We can retrieve any file you need during the project, and refile it when you’re finished.
Improve productivity and expand access
🔍 By converting paper documents and records into searchable digital files, organizations can respond faster to customer requests, simplify audits, and improve collaboration between departments. Employees spend less time searching through filing cabinets and more time focusing on productive work.
🗂️ Our document imaging services integrate with leading document management systems, allowing your staff to securely retrieve information from virtually any location while maintaining strict access controls and version tracking.
We’ll put together a scan plan that fits with your organization, whether you have hundreds of records, or millions. Our scan plans include:
- Scan on demand
- Day-forward scanning
- One-time scans
- Backfile Scanning
- Large format scans (such as blueprints)
- Medical Records
- And More
Digitization Services that Fit Your Needs
🗃️ Whether you’re modernizing decades of archived documents or implementing a digital-first strategy for new records, our team develops customized solutions that align with your operational goals. Every scanning project follows a documented workflow that prioritizes accuracy, consistency, and security. Scanned documents are carefully prepared, scanned using high-resolution equipment, reviewed through quality control procedures, indexed with relevant metadata, and securely delivered in the format that best fits your existing software environment. This attention to detail helps ensure every digital file is complete, searchable, and ready for immediate use by your team.
Digital transformation that improves compliance and business process
🎯 Our team will analyze the entire information lifecycle to help your organization meet all compliance requirements, but also improve information management processes throughout your organization. Lower the costs of managing your data while helping your business grow. Effective information governance extends well beyond scanning documents.
- Archive audits and document destruction
- Document scanning & classification
Data Management that Meets regulations & Reduces Risk
🔒 Organizations need clear policies for document retention, secure disposal, user permissions, version control, and disaster recovery. Bradford Systems helps establish governance frameworks that reduce risk, improve operational efficiency, and ensure employees can quickly locate the information they need without compromising security or regulatory compliance.
As your organization grows, so does the volume and complexity of the information you manage from paper documents to computer files. A well-defined data governance strategy establishes consistent standards for how documents are created, classified, retained, shared, and disposed of across departments. This reduces duplicate records, minimizes legal and compliance risks, and ensures employees have access to the most accurate and up-to-date information available.
We handle your sensitive information with care.
🛡️ Protecting sensitive data is critical when digitizing files. We’ve strengthened our focus on data security with a NEW partnership with Guardian Data Destruction.
We recognize there’s a lot more to digitizing paper than just feeding it through a scanner. That’s why we put so much effort into being entirely transparent and dependable from the first time we meet. We never outsource and always use our own teams of vetted, trustworthy, expert individuals focusing on the success of your digitization.
From secure transportation and documented chain of custody procedures to encrypted digital delivery and controlled access environments, every stage of the digitization process is designed to protect your confidential information. Our commitment to quality extends through project planning, scanning, indexing, quality assurance, and final delivery, giving your organization confidence that valuable records are handled responsibly from start to finish.
Browse by Digitization Markets
Public Safety
HR
Finance
Legal
Government
Education
Healthcare
Serving Businesses Across the Nation - We'll come to you!
Chicago HQ
945 N. Oaklawn Avenue Elmhurst, IL 60126
Office: 1-630-350-3453
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