Evidence Storage Solutions
Secure evidence storage solutions designed around the workflows, chain-of-custody requirements, space constraints, and access needs of law enforcement agencies.
Maintain a Solid Evidence Storage Chain of Custody
Losing or misplacing a piece of evidence isn’t just a department’s problem. Lost evidence in storage can quickly become a PR crisis and cause a department to lose grant money and community support. Above all, police departments and law enforcement facilities depend on one thing when it comes to evidence storage—maintaining a solid chain of custody.
Maintaining a reliable chain of custody requires departments to control how evidence is deposited, stored, accessed, and retrieved. Disorganized storage or unnecessary handling can create operational challenges and make it more difficult to document where evidence has been throughout its lifecycle.
Bradford Systems provides short- and long-term evidence storage solutions designed to support organized workflows and controlled access. Options include temporary evidence lockers, refrigerated compartments, lockable storage, high-density mobile shelving, and heavy-duty mobile systems for oversized items. Together, these solutions can help departments preserve valuable floor space while creating a more organized environment for managing evidence.
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Short-Term Evidence Lockers
Pass-Thru Lockers
Non-Pass-Thru Lockers
Non-pass-thru evidence lockers are mounted against the wall, and allow evidence to be deposited and retrieved from the same self-closing door. The lockers can be easily transformed to our pass-thru lockers at a later date. Choice of push-button, keyless locks on doors with master key for evidence retrieval.
Innovative Evidence Lockers
All lockers come equipped with Spacesaver’s Keyless Locking System— a no-keys-required unattended evidence deposit; push button, keyless locks on all doors; and multi-point locking systems on all doors.
For a department wanting to increase their security further, we offer ControLoc, a computerized monitoring system that integrates with your evidence tracking procedures. Features include:
- On-demand activity report generation
- Automatic door locking when not being accessed
- Remote monitoring of multiple locations from a central location
- Windows-based software and on-site setup/training
- Choice of card access or numeric control pad options
Skokie Police Department Protects Evidence With Temporary Lockers
Located just outside of Chicago, the Skokie Police Department was experiencing plenty of issues with an old Property and Evidence Room that wasn’t doing its job. For instance, evidence was stored in a janitor’s closet and space was so tight that technicians had to use the floor to package large pieces of evidence. So, by installing pass-thru evidence lockers, protection and integrity of short-term evidence storage was ensured. More importantly, this created a more efficient and well-maintained chain of custody for the 23 evidence technicians who run the room 24/7. Lastly, refrigerated components were also installed into the pass-thru lockers for biological evidence preservation.
Refrigerated Evidence Lockers
Biological evidence storage has its own set of preservation criteria and to assist, our refrigerated evidence lockers are engineered to maintain a constant temperature of 38-42 degrees Fahrenheit, and include a digital alarm to warn of inconsistency in temperature. Refrigerated compartments are available in multiple sizes and can be integrated into pass-thru or non-pass-thru evidence lockers.
Long-Term Evidence Storage Options
Evidence that must be retained for months or years requires a storage strategy that balances security, organization, accessibility, and available space. As caseloads grow, traditional static shelving can consume valuable floor area and make it increasingly difficult to organize large evidence inventories.
Bradford Systems offers several long-term evidence storage options designed for different item sizes, access requirements, and facility constraints. Solutions can include lockable drawers for smaller secured materials, high-density mobile shelving for general evidence, and heavy-duty mobile systems for oversized or high-weight items.
Lockable Records Storage Drawers
Our lockable drawers are the best solution for storing important public safety records in a most secure and controlled space. With these record safety drawers, you can rest easy knowing that your most important documents will be safe, secure, and easy to get to whenever you need them.
Powered & Mechanical Assist Records Storage
Store virtually any evidence on our standard powered or mechanical assist carriages. Increase space and organization in your evidence rooms and never lose or misplace any piece of evidence again. Rest easy as you maintain an improved chain of custody with our mobile systems.
Heavy-Duty Evidence Room Storage
For heavy items, ActivRAC high-density mobile storage is a great option. Holding weights from 7,000 to 30,000 lbs per carriage, ActivRAC can hold couches, bumpers, and other bulky inventory that takes up space in the footprint of your evidence room or off-site storage facility.
Lockable Records Storage Drawers
Our lockable drawers are the best solution for storing important public safety records in a most secure and controlled space. With these record safety drawers, you can rest easy knowing that your most important documents will be safe, secure, and easy to get to whenever you need them.
Powered & Mechanical Assist Records Storage
Powered and mechanical-assist mobile storage systems can increase evidence-room capacity by reducing the amount of permanent aisle space required between shelving units. Departments can use these systems to organize a wide range of long-term evidence while maintaining controlled access and improving use of the available footprint.
Heavy-Duty Evidence Room Storage
For heavy items, ActivRAC high-density mobile storage is a great option. Holding weights from 7,000 to 30,000 lbs per carriage, ActivRAC can hold couches, bumpers, and other bulky inventory that takes up space in the footprint of your evidence room or off-site storage facility.
Organized Long-Term Evidence Storage with Mobile Shelving
With its proximity to the city of Chicago and being home to one of the most popular shopping malls in the area, the police department in the village of Skokie, Illinois was consistently processing and storing large capacities of stolen merchandise. In addition, they often ran out of space to store evidence and wanted to make a change to their long-term evidence storage. Luckily, the department got a chance to renovate their new building for its headquarters and good evidence storage was a top priority.
To assist, we installed high-density mobile storage systems to make sure they were able to capitalize on available space and create a more organized solution for their new Property and Evidence Room.
Planning for Evidence Retention and Storage Capacity
Evidence intake, retention requirements, and changing caseloads all influence how much storage capacity a department needs over time. Together, these factors can guide decisions about the physical evidence room, including how available space is used and where additional storage may be needed. Bradford Systems can evaluate the existing footprint, evidence volume, and day-to-day access requirements to develop evidence storage solutions that fit the facility’s workflow. This review can show whether the layout can be reconfigured to accommodate more evidence before expansion is considered. Planning for both current conditions and projected needs helps departments prepare for growth before space constraints disrupt daily evidence management.
Creating a solid chain of custody means rethinking your evidence storage. Learn more about your options in our Evidence Lockers Brochure:
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