What’s the difference?
Document scanning is the process of converting paper documents into digital images that can be stored and accessed on a computer or other electronic device. There are two main types of document scanning: basic and advanced.
Basic document scanning involves the use of a flatbed scanner to create digital images of paper documents. This type of scanning is typically used for simple, one-page documents such as bills, invoices, and receipts. Basic document scanning typically results in low-resolution images that are suitable for simple records management and archiving.
Advanced document scanning, on the other hand, involves the use of specialized equipment and software to create high-resolution, searchable images of paper documents. This type of scanning is typically used for more complex, multi-page documents such as contracts, legal documents, and engineering drawings.
Key differences between basic and advanced scanning
One of the key differences between basic and advanced document scanning is the resolution of the images created. Basic document scanning typically results in low-resolution images that are suitable for simple records management and archiving, while advanced document scanning produces high-resolution images that are suitable for detailed analysis and editing.
Another key difference between basic and advanced document scanning is the software used. Basic document scanning typically requires only a simple scanning program, while advanced document scanning requires specialized software that can handle more complex documents and provide additional features such as OCR (optical character recognition), which allows the text in the document to be searchable, and annotation, which allows users to add notes and comments to the document.
The benefits of advanced scanning
One of the biggest benefits of advanced document scanning, as we just mentioned previously, is the ability to search for text within the scanned documents. This feature, known as OCR, allows users to quickly find specific information within a large collection of scanned documents, saving time and increasing efficiency.
Advanced document scanning also allows for annotation, which is the ability to add notes, comments, and highlights to the scanned document. This feature is particularly useful for collaboration and team projects, as it allows multiple users to contribute to the same document without having to physically pass it around.
In addition to these key differences, advanced document scanning also offers a number of other benefits over basic document scanning. For example, advanced document scanning can handle a wider range of document types and sizes, including large format documents such as blueprints and maps, and can also handle different languages and character sets.
Another benefit of advanced document scanning is the ability to create searchable PDFs, which allows users to quickly find specific information within a large collection of scanned documents without having to manually search through each document.
Overall, while basic document scanning is sufficient for simple records management and archiving, advanced document scanning offers many additional features and benefits that can greatly increase productivity and efficiency. If you have a large collection of paper documents and need to quickly find specific information within them, or if you need to collaborate with others on the same document, advanced document scanning is the way to go.